Hamilton Junior High School
by the Board of Trustees on 16 December 2013
Policy was approved and adopted by the Board at its meeting held on 16 December
2013 and became effective from 1 January 2014.
The Board agrees
that it has a responsibility to ensure that expenditure on entertainment
incurred by the School must clearly be linked to the business of the
School. The Board has agreed on the
fundamental principles of this Policy, and has delegated responsibility for the
implementation and monitoring of this Policy to the Principal.
requires the Principal, as the chief executive and the Board’s most senior
employee, to implement and manage this Policy. The Principal may, from time to
time, further delegate some of their responsibilities, and all such delegations
must be attached as appendices to this policy.
This Policy must
be read in conjunction with other Board Policies, and the exercising of all
authority and responsibilities conferred under this Policy must be in
accordance with the Schedule of Delegations and may not exceed an individual’s
established level of delegated authority.
expenditure in general will be for the following purposes:
relationships and goodwill
the school in a social situation
provided in the course of school business to external parties
The purpose of
all purchases should be transparent and the amount expended able to be demonstrated
as reasonable, appropriate and within the agreed budget.
School Events and
conferences, seminars, workshops, training courses and meetings.
upon a venue, teachers should take into account location, accommodation
standard and tariff rates. They should
give due consideration to the nature of the event, total cost, expectations of
participants and their home location.
upon catering, teachers should take into account the nature of the event and
the quality of food required. Lunch
should only be provided for staff meetings where it is not possible to arrange
the meeting for a period which avoids the lunch break.
The school should
only purchase alcohol for entertainment purposes.
usually for the consumption by staff and guests at school hosted events. The amount expended needs to be demonstrably
reasonable and appropriate for the event and should be sufficient for moderate
When the Board
approved this Policy it agreed that no variations of this Policy or amendments
to it can be made except with the unanimous approval of the Board.
As part of its
approval the Board requires the Principal to circulate this policy to all
staff, and for a copy to be included in the School Policy Manual, copies of
which shall be available to all staff. The School policy manual shall also be
made available to students and parents at their request. The Board requires
that the Principal arrange for all new staff to be made familiar with this
Policy and other policies approved by the Board.
On behalf of, and with the authority of the Board on